Last Updated: May 18, 2023
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1. About This Document
2. Our Commitment
We respect your right to privacy and we aim to ensure that you have a trustworthy experience with us, including when using our websites or shops and booking with or through us. We understand that you care about how your personal information is used by us, and we want to share with you the policies and practices we’ve adopted. This way you can feel confident about how we handle your personal information that you entrust to us.
3.1 Our customers
3.2 Examples of who this policy covers
3.3 When we are an information processor only
3.4 Terms used in this policy
When we refer to “process” or “processing” of your personal information, this includes collecting, recording, storing, or holding your personal information, and anything we do with it, such as organizing, adapting, or altering it, retrieving, consulting, or using it, disclosing it or otherwise making it available to others, combining it with other information, and blocking, erasing, or destroying it.
When we refer to “travel services” this covers all products and services which may be booked with or through us, such as bespoke holidays, package holidays, accommodation, tours, transport, and transfers (whether by air, coach, bus, train, ferry, taxi, or other means), car hire, cruises, and charters, and it includes both (1) all such products and services which we supply or operate ourselves (including where we sub-contract); and (2) any such products and services provide by a third party which we book for you (acting as agent for you or that third party). Travel services also include any services that we or a third party provide in association with travel, such as obtaining visas, foreign exchange, and providing local representatives and support.
4. Information We Collect
We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device (“personal information”). In particular, we have collected the following categories of personal information from consumers within the last twelve (12) months:
Information generated concerning the performance of any booking or other contract made with or through us, including information relating to anything arising during any vacation or other travel services, and information relating to payments to be made.
Information collected or generated out of any surveys we conduct.
Information collected or generated out of any competitions or promotions we run.
Information concerning any accounts, registrations, or memberships with us, or participation in any loyalty program.
Correspondence, communications and messages, including between you and us, and between us and third parties, including relating to any booking or booking enquiry, or performance of any contract.
We may collect information about your visits to, browsing of, and use of our website, unless your web browser blocks this. The range of information we collect will depend on how you interact with our website.
Personal information does not include:
- Publicly available information from government records.
- De-identified or aggregated consumer information.
Information excluded from the CCPA/CPRA’s scope, like:
- health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data;
- personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FCRA), the Gramm-Leach-Bliley Act (GLBA) or the California Financial Information Privacy Act (CalFIPA), and the Driver's Privacy Protection Act of 1994 (DPPA).
5. How We Collect or Generate Your Personal Information
This section sets out the ways in which we may collect or generate personal information concerning you. We obtain categories of personal information listed above from the following categories of sources:
5.1 Visiting our website
By visiting and using our website you or your computer may provide personal information. This includes: information which is automatically provided by your browser to our servers; information record on our web servers about your interaction with our website and pages viewed; information we capture or place on your computer or generate using cookies or other technologies on our website; and information you input into forms and fields on our website.
5.2 Data you provide
Your personal information will include information you provide (or later amend), whether: from correspondence with you; verbally to us over the phone or in person; by filling in any field or form on a website; by posting on our social media channel; by posting on any forum referencing us; by filling in any printed form we provide you; by email; from documents you provide us; and from updates to any information you provide from time to time. This includes when you: register for or subscribe to any service, account, members or loyalty program, or make an enquiry or booking for a vacation or other travel services whether in person, by phone, through our website, or otherwise; send us your comments or suggestions; subscribe to any newsletter or other publication; and request sales and advertising information, including brochures.
If you do not provide us with your personal information, we will be unable to provide you with information or book travel services for or on your behalf.
5.3 User Generated Content (UGC)
We may process information or content provided by you in relation to your feedback or experience on a past, current, or future trip with us. We will only use such content and images you have submitted to our social media channels or websites if you have given consent to let Uniworld River Cruises, Inc. and The Travel Corporation (TTC) subsidiary companies to process this information in various initiatives. These could include any marketing activities such as:
Print materials; on our website; email activities; social posts; images of our trips; images provided to our trade partners to use on their websites, email marketing and other marketing initiatives; UGC made available in our content feeds—we would share imagery in our content feeds, image repositories, via email, and share with our trade partners via these methods; any other information provided to us by or in relation to you which concerns you as an individual.
5.4 Data obtained from third parties
We may obtain personal information concerning you from third parties, including from: people making enquiries or bookings on your behalf; providers of any vacations, holidays, accommodation, or other travel services which are enquired about or booked, and their intermediaries; credit, fraud, identity, and other searches we may undertake, including searches with public records and regulatory and private organizations; from any business or organization you are associated with; from telephone numbers identified by the telephone system when you telephone us.
Under the CCPA/CPRA, Uniworld River Cruises, Inc. ensures it will take any reasonable and appropriate steps to ensure that the third-party service provider, or contractor provides the level of privacy protection required by the CCPA/CPRA. The service provider will only use the personal information transferred in a manner consistent with the CCPA/CPRA. If the service provider is unable to meet these requirements, Uniworld River Cruises, Inc. will be notified by such service provider and take appropriate actions to protect your data in accordance with the CCPA/CPRA.
- Session cookies: temporary cookies that identify and track users within our website. These are automatically deleted by your browser when you close your browser or end the session; and
- Persistent cookies: cookies which enable our website to ‘remember’ who you are and your preferences within our website. These cookies are stored in your browser (the specific location depends on the browser and version) for a period of time.
5.6 Data generated by us
We and any suppliers or sub-contractors working for us may generate personal information relating to you, including in connection with responding to and dealing with any enquiry, booking, or complaint; or in performing any booking or other contract with you; or through the analysis of your personal information or information gained from your use of our website. We may record telephone calls with you.
6. What Do We Use Your Personal Information For
We commit to use your personal information only for the purposes listed below and for as long as it is necessary to achieve these purposes.
6.1 Operate our website
To operate and provide the search, booking, accounts, review, forums, and other services, facilities, and functions of our websites. This includes customizing your online experience by providing you with more relevant online offers and updates, managing any accounts or registrations you have with our websites, and making changes to your settings and profile at your request.
6.2 Provide information and respond to enquiries
To provide information to you about our website, systems, and services, including to respond to booking enquiries and searches for vacations and travel, and to keep you updated generally.
6.3 Bookings and other contracts
To enable you to make bookings, and to fulfill, provide, perform, administer, manage, and enforce all bookings, orders, and other contracts which relate to you (including if you are a passenger in a booking made by someone else), and to process any transactions authorized or made with us which relate to you.
To collect and make payments due and administer our accounts.
6.5 Communication with customers
To communicate with you concerning any enquiries, bookings, travel services provided, problems, and complaints, and to respond to any submissions, enquiries, or requests from you.
6.6 Record keeping
To keep internal records and maintain reasonable archives, including concerning as to enquiries, bookings, contracts, travel services, and complaints.
6.7 Manage and improve our business
To analyze, audit, provide, operate, administer, maintain, and improve our business, website, systems, and services; to carry out surveys and analyze the results; to run promotions and competitions;
To undertake product or customer research/development; to assist us in and help us to improve our sales, editorial, advertising, and marketing processes, including by sharing of photographs which you have voluntarily participated in during our Trips. Such photos may be shared across our social media channels such as Facebook, Instagram, Twitter, or LinkedIn. These images will not be shared for any use other than to promote our travel experiences. Please remove yourself from group photos organized by Trip Directors if you do not wish to be photographed;
To carry out other business development and improvement activities; and to provide training to our staff, sub-contractors, and suppliers. For example, we may use your personal information to help us profile how our customers generally are using our websites and booking travel services with (or through) us. We may also use this information to ascertain interests so that we can better tailor our business offerings.
6.8 Direct marketing
To carry out direct marketing to you, in particular to identify you as a customer and to identify your product and service preferences and to provide personalized content and ads informing you of new or additional products, services, and/or promotions that may be of interest to you. We may engage in direct marketing via the following means depending on the details you have provided to us: text messages, phone calls, targeting you on social media platforms on your personal computer and mobile device, direct mail, post, web advertising, in third-party apps, in our apps. See Section 7 for the types of products we may market to you this way.
To report aggregate information concerning usage of our websites to our advertisers. We normally create anonymous statistical data about browsing actions and patterns, and do not identify any individual.
For any purpose for which we have obtained your consent.
7. Use of Your Personal Information for Direct Marketing
As a part of our commitment to your privacy, Uniworld River Cruises, Inc. supports and adheres to the guidelines and best practices adopted by the Direct Marketing Association's "Privacy Promise to American Consumers." We have agreed to (1) honor customers’ requests not to share their data with other marketers; and (2) honor customers’ requests not to receive mail, telephone, or other solicitations from Uniworld River Cruises, Inc.
We may use your personal data to carry out direct marketing and send you marketing messages, materials, advertisements, and promotions relating to travel services we provide or which can be booked with third parties through us.
We may also use your personal data to carry out direct marketing and send you marketing messages, materials, advertisements, and promotions relating to travel services which are offered by or which can be booked through any other company in the same group of companies as us (i.e. within The Travel Corporation group) or third parties selected by us.
You will be free to withdraw your consent to this at any time, by contacting us by phone at (800) 257-2407 or by email at firstname.lastname@example.org.
7.1 Direct marketing by us
We may use your personal information to carry out direct marketing and send you marketing messages, materials, advertisements, and promotions relating to travel services that we provide or which can be booked with third parties through us.
7.2 Direct marketing by third parties
We may disclose your personal information that is contact information (such as name, email, postal address, telephone, mobile, or fax number) to any other company in the same group of companies as Uniworld River Cruises, Inc. and The Travel Corporation (TTC), or to third parties selected by us. They will use this to carry out direct marketing in their own right and will use it to send you marketing materials, advertisements, and promotions relating to products and services they offer or which can be booked through them. You will be free to withdraw your consent to our disclosure of your personal information for this purpose at any time, by contacting us as detailed above. If you withdraw your consent, this will not affect any disclosures we have already made (i.e. we will not be able to remove your personal information from anyone we have disclosed it to), but we will tell you who they are upon request, and you should contact them directly concerning this.
8. Information Retention
We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We dispose of the information we collect in accordance with retention policies and procedures. However, if we need to retain your data for analytics purposes or trend analysis, we will anonymize and de-identify your personal information. If you would like to know more about our data retention policy, please ask us.
9. Disclosure of Your Personal Information
We may disclose your personal information to a third party for a business purpose. When we disclose personal information for a business purpose, we enter a contract that describes the purpose and requires the recipient to both keep that personal information confidential and to not use it for any purpose except performing the contract.
In the preceding twelve (12) months, we have disclosed the following categories of personal information for a business purpose:
- Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).
- Protected classification characteristics under California or federal law.
- Commercial information.
- Internet or other similar network activity.
- Professional or employment-related information.
We disclose your personal information for a business purpose to the following categories of third parties:
- Our affiliates.
- Service providers.
- Third parties to whom you or your agents authorize us to disclose your personal information in connection with products or services we provide to you.
In the preceding twelve (12) months, we have sold personal information for direct marketing purposes.
We transfer your personal information to third parties in the following circumstances:
9.1 Credit checks
We may disclose your personal information to third parties (including intermediaries) as necessary to carry out any checks concerning you or enforce any booking or contract with you (including credit, security, fraud, and identity checks). This may include credit reference agencies and other companies for use in credit decisions, for fraud prevention, and to pursue debtors.
9.2 Bookings and performance of contracts
We disclose your personal information to third parties (including intermediaries) as necessary to deal with any booking enquiry being made by or for you, to make any booking requested by or for you, to perform and administer any booking for you or other contract with or in respect of you. This may include: to apply for visas on your behalf, to collect payments to be made by you, to investigate and respond to complaints, and to enforce any booking or other contract with you. Such third parties may include any suppliers or sub-contractors and their agents (e.g. airlines, coach, ferry or train companies, hoteliers, hire companies, cruise companies, tour operators etc.).
9.3 Suppliers of travel and other services
We may disclose your personal information to any third party (e.g. supplier, contractor, sub-contractor) to whom we make any enquiries with concerning or engage or sub-contract to perform any booking or other contract, including to provide any travel, tour, or other products or services we have agreed to provide to you. We may disclose your personal information to any supplier with whom we make any enquiry concerning or book any travel or other products and services for you as agent (whether as agent for you, someone representing you, or the supplier), such as a tour operator. Details of any third-party tour operators or other third parties who will be responsible for or supply you with the travel services booked or enquired about, may be obtained from us on request, and may be stated in any tour or other brochure provided by us.
If any application is made through us for any travel or other insurance coverage for you, we will pass your personal information on to the insurer. Information provided by you may be put on to a register of claims and shared with other insurers to prevent fraudulent claims.
9.5 Business function outsourcing
Where we use third parties to host, provide, operate, or supply any part of our websites, databases, systems, business, or services, or to carry out on our behalf any of our business functions or actions (including sending mail, processing payments, providing marketing assistance, providing customer and advertising analysis through third-party ad-tech vendors, and providing customer services), then we may provide your personal information to them as required for use for or processing as part of those purposes.
9.6 Public forums, etc.
Where any facility on our website is clearly designed to make certain of your personal information public (e.g. posts you make to any public forum or reviews facility), then any personal information you provide in relation to that forum or other facility, which is provided in circumstance where it is clear that it is intended to be published, will be disclosed to the public accordingly, subject to moderation by us.
9.7 Legal requirements
We may supply personal information to a government authority or regulator where required to comply with a legal requirement, for the administration of justice, for the purposes of customs, visas, and immigration, or where reasonably required to protect your vital interests or enforce any booking or other contract. We may disclose your personal information where otherwise required by or permitted by law.
9.8 Direct marketing by third parties
We may disclose your personal information to third parties to carry out direct marketing to you. See the direct marketing section above.
9.9 Customer representatives
If our customer is a business or organization, and we are holding your personal information in your capacity as an associate of that business or organization (including as agent, representative, contact, employee, officer, owner, partner, or director), then we may disclose to them that personal information. If our customer is making a booking or booking enquiry on your behalf, with your authority, then we may disclose to our customer your personal information as reasonably required in connection with such booking or enquiry, or the subsequent performance of or payment for any booking made.
9.10 Business acquirers
If our business is ever transferred to a third party, then your personal information will be transferred to the acquirer to enable them to continue our business.
10. Your Rights and Choices
The CCPA/CPRA provides California residents with specific rights regarding their personal information. This section describes your CCPA/CPRA rights and explains how to exercise those rights.
10.1 Request information about the processing of your personal data and access it
This enables you to receive information on the processing of your personal data and a copy of personal information we hold about you in a commonly used format. This applies to information we have processed over the last 12 months.
10.2 Request rectification of your personal information
This enables you to correct and rectify inaccurate data that may be held about you. You can also request Uniworld River Cruises, Inc. to complete any incomplete data, or to record a supplementary statement.
10.3 Request deletion of your personal information
This enables you to ask us to delete personal data where there is no good reason for us to keep it, unless the law allows us to. This applies to information we have processed over the last 12 months.
10.4 Request information about the processing of your personal data in relation to our data selling and disclosure practices
This enables you to receive information on the personal data we have collected about you and shared with our service providers. You are also entitled to know which of your personal information has been sold and to whom. If you are 16 years of age or older, you have the right to direct us to not sell your personal information at any time (the “right to opt-out”). We do not sell the personal information of consumers we actually know are less than 16 years of age, unless we receive affirmative authorization (the “right to opt-in”) from either the consumer who is between 13 and 16 years of age, or the parent or guardian of a consumer less than 13 years of age. Consumers who opt-in to personal information sales may opt-out of future sales at any time. You can manage your communication preferences at any time from your account or by contacting Uniworld River Cruises, Inc. You (or your authorized representative) may also exercise the right to opt-out by submitting a request to us by visiting the following page: https://ttc.com/privacy-policy/us/usa-personal-data-request-us/, or sending us an email at email@example.com.
10.5 Request information on the disclosure of personal data for direct marketing purposes
This enables you to receive information on the third parties to whom we have disclosed your information and the categories of disclosed personal data, which has been shared for direct marketing purposes.
10.6 Request to opt-out of sharing your sharing personal information whether or not money or service is exchanged as a result of you sharing this information
Opt-out requests specifically to email direct marketing must be fulfilled within ten business days of receiving the request as, per the CAN-SPAM Act. No further direct marketing emails should be sent after this time.
10.7 Request to opt-out from the sale of personal data to other companies
This enables you to cease any selling of your personal information. Please note that we are not engaged in selling any of your personal information to other companies. You can opt-out to any sale of your personal data through the following link: Do Not Sell My Personal Information.
10.8 Request not to be subject to decisions based solely on automated processing (including profiling)
This enables you to cease being subject to processing based on automated processing. If the decision produces legal effects concerning you or similarly significantly affects you, Uniworld River Cruises, Inc. shall make all attempts not to conduct automated decision-making. However, if such automated decision making occurs, you will be allowed to opt-out in accordance with the CCPA/CPRA.
10.9 Not to be discriminated as our consumer when you exercise any of the aforementioned rights
This means that, in an event of any of your requests to us, we will not engage in or suggest any discrimination against you. In particular, we will not deny our services to you, we will not charge you differently, and we will not provide a different level or quality of services to you, unless such difference is reasonably related to the value provided to you or you have agreed to enter into a financial incentives program with us.
10.10 Consumers’ right to limit use and disclosure of Sensitive Personal Information
This enables you to direct Uniworld River Cruises, Inc. to limit its use of any Sensitive Personal Information that you may have provided. We will not discriminate against you for exercising your rights. We will not deny you services, charge different prices or rates, or provide a different level of service. Some services require the usage of personal information to function, so compliance with your request may impact those experiences.
10.11 Exercising your rights
To exercise any of the privacy rights described above, please submit a verifiable request to us by either:
- Email to firstname.lastname@example.org.
- Telephone on (800) 257-2407.
- Post to Uniworld Boutique River Cruises, 17323 Ventura Boulevard, Los Angeles, CA 91316.
Only you or a person registered with the California Secretary of State that you authorize to act on your behalf may make a verifiable consumer request related to your personal information. You may also make a verifiable consumer request on behalf of your minor child.
You may only make a verifiable consumer request for access or data portability twice within a 12-month period. The verifiable consumer request must:
- Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
- Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. Making a verifiable consumer request does not require you to create an account with us. We will only use personal information provided in a verifiable consumer request to verify the requestor's identity or authority to make the request.
10.12 Response timing and format
We endeavor to respond to a verifiable consumer request within 45 days of its receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing. We will deliver our written response by mail or electronically, at your option. Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.
We do not charge a fee to process or respond to your verifiable request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
We will not discriminate against you for exercising any of your CCPA/CPRA rights. Unless permitted by the CCPA/CPRA, we will not:
- Deny you goods or services.
- Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
- Provide you a different level or quality of goods or services.
- Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.
You have the right to claim compensation for damage and (in certain cases) distress you suffer if we do not comply with the laws referred to above.
10.15 Complaints to applicable authority
The laws we comply with are regulated by the US Department of Consumer Affairs. In addition to your rights above, it is open to you, if you have a complaint or concern, to seek assistance from such government regulator, who has powers to compel us to comply with applicable laws and fine us for non-compliance. However, before you do so, we would hope that you will contact us first to discuss any complaint or concerns you have.
11. How Third Parties Will Handle Your Personal Information
Where we provide your personal information to a third party one of the following two circumstances will apply:
11.1 Processing on our behalf
11.2 Processing on their own account
12. Location of Your Personal Information
12.1 Transfer of personal information overseas
We (and any affiliate, subcontractor or other person processing your personal information on our behalf) may transfer, store and otherwise process your personal information anywhere in the world to fulfill the purposes set out in this policy, for example to: (1) our overseas offices; (2) information processors (including operators of global travel distribution systems); (3) airlines, hotels, and other travel service products; and (4) information technology and business service providers.
In many cases the transfer is necessary to initiate or complete a booking or other transaction on your behalf in response to a request by you or for the purpose of entering a contract with a third party on your behalf.
Where we disclose your personal information to third parties, that disclosure may also involve a transfer of your personal information anywhere in the world, and those third parties may themselves transfer, store, or otherwise process that information anywhere in the world.
In each case, we will comply with any legal requirements concerning the transfer of your personal information by us to any third party outside the country where we are established, and where your personal information is still controlled by us or is being stored or otherwise processed on our behalf, our security measures (as detailed below) will also apply.
12.2 Countries to which your personal information is transferred
The countries to which we transfer your personal information depends on your booking. Generally, such countries include those in Asia Pacific, Africa, North and South America, and Europe.
13. Keeping Your Data Secure
13.1 Our security measures:
13.1.1 Our general commitment
We are committed to doing what we reasonably can to keep your personal information secure, and we are obliged by law to put in place appropriate technical and organizational measures against unauthorized or unlawful processing of your personal information and against accidental loss or destruction of, or damage to, your personal information. We have accordingly implemented security policies, rules, and technical measures with a view to achieving this.
13.1.2 Transmissions between your web browser and our servers
We use Secure Sockets Layer (“SSL”) software in order to encrypt the personal information that you provide to us while it is in transit over the internet. This will work if your browser is SSL enabled (which most are). You can verify that this is working by looking for the symbol of a closed lock or solid key in the browser address bar or on the bottom bar of your browser window and by checking that the prefix for the web address in the browser address bar has changed from “http” to “https.”
13.1.3 Storage of your personal information
The personal information we collect from you online is stored by us and/or our service providers on databases protected through a combination of physical and electronic access controls, firewall technology, and other reasonable security measures.
13.2 Your security measures
For your own privacy protection, we encourage you to maintain anti-virus and other malware protection software on your computers and other devices, and to maintain your own measures to protect your personal information. Please do not include sensitive personal information in any emails you may send to us, including payment card information.
We also encourage you to be careful about who you give personal information to. We never contact you to ask you for sensitive personal information, such as payment card information, or sensitive personal information such as passport numbers or log-in details, and we will only ask you for such information in person or through our website, or by telephone in connection with a booking you are making or have made. Please let us know if you someone purports to contact you in our name.
14. How Long Do We Keep Your Personal Information?
We keep your personal information for as long as is reasonably necessary for the purposes for which we use it, and if longer, for any duration required by law, and for statutory claims limitation periods where your personal information may be relevant to any possible liability we may have to you.
15. “Do Not Track”
We are required to let you know how we respond to web browser Do Not Track (DNT) signals.
We do not respond to such signals at this time.
17. Contacting Us
- Email to email@example.com.
- Telephone on (800) 257-2407.
- Post to Uniworld Boutique River Cruises, 17323 Ventura Boulevard, Los Angeles, CA 91316.
18. Copyright Notice
This document, and all content of our websites is Copyright© 2023 Uniworld River Cruises, Inc. All Rights Reserved.